The decision
Make the difference between internal task creation and external communication explicit. Apply the organisation's approval and information-handling process to any outgoing message.
Rehearse this before accepting the change
Trigger a fictional internal follow-up and inspect all resulting actions.
Use fictional examples and an authorised test environment. Record what happened, the evidence you inspected and any issue that still needs a responsible owner.
Choose a useful measure
Count unintended or incorrectly addressed communication attempts in testing.
Agree the definition and baseline with the team doing the work. Review the result over a comparable period and note other changes that could affect it.
Your planning worksheet
Use these checks to prepare a discussion with your team or supplier. Tick a check when you have recorded the decision or evidence, rather than when a feature has simply been promised.
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Further reading
These primary sources provide additional context for the project decisions above.
Related decisions
Turn the brief into a working service
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