The decision
Base reminders on the current approved role requirements and recorded completion dates. Keep exceptions explicit rather than altering dates merely to clear an overdue list.
Rehearse this before accepting the change
Change a fictional staff role; inspect which requirements are added, removed or retained.
Use fictional examples and an authorised test environment. Record what happened, the evidence you inspected and any issue that still needs a responsible owner.
Choose a useful measure
Count overdue items with no recorded explanation or next action.
Agree the definition and baseline with the team doing the work. Review the result over a comparable period and note other changes that could affect it.
Your planning worksheet
Use these checks to prepare a discussion with your team or supplier. Tick a check when you have recorded the decision or evidence, rather than when a feature has simply been promised.
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Further reading
These primary sources provide additional context for the project decisions above.
Related decisions
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