The decision
Define permissions by work responsibility. An editable shared folder may be convenient but should not become the only way staff can read instructions.
Rehearse this before accepting the change
Open a previously shared link after access removal; confirm the agreed restriction applies.
Use fictional examples and an authorised test environment. Record what happened, the evidence you inspected and any issue that still needs a responsible owner.
Choose a useful measure
Count unexplained access grants and overdue permission reviews.
Agree the definition and baseline with the team doing the work. Review the result over a comparable period and note other changes that could affect it.
Your planning worksheet
Use these checks to prepare a discussion with your team or supplier. Tick a check when you have recorded the decision or evidence, rather than when a feature has simply been promised.
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Further reading
These primary sources provide additional context for the project decisions above.
Related decisions
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