The decision
Treat retirement as a managed change. Identify links, notify users and preserve only the historical copies your organisation has decided to retain.
Rehearse this before accepting the change
Follow an old bookmark; staff should understand that the document is no longer current.
Use fictional examples and an authorised test environment. Record what happened, the evidence you inspected and any issue that still needs a responsible owner.
Choose a useful measure
Track old-document usage after the replacement becomes available.
Agree the definition and baseline with the team doing the work. Review the result over a comparable period and note other changes that could affect it.
Your planning worksheet
Use these checks to prepare a discussion with your team or supplier. Tick a check when you have recorded the decision or evidence, rather than when a feature has simply been promised.
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Further reading
These primary sources provide additional context for the project decisions above.
Related decisions
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