Websites & patient experience · Website help · Visit administration and preparation

Describe the practical setup for a video appointment

A patient books a remote consultation but does not know whether the team sends a link, calls them or expects a portal login. The service page merely says online appointment.

What to change

Describe the verified joining process and the help route for practical connection questions. Keep platform instructions focused on what the patient needs to do for this appointment.

A worked example

Illustrative example

A remote appointment page says the practice sends joining details with the confirmation and explains how to ask for help if they are not received. It does not assume every patient already uses the platform.

How to check the result

Someone can prepare for the connection step without confusing the consultation with an ordinary telephone call.

A mistake to avoid

Do not promise compatibility with every device or browser unless the platform's supported requirements have been verified.

Your action checklist

Use these checks to prepare a discussion with your team or supplier. Tick a check when you have recorded the decision or evidence, rather than when a feature has simply been promised.

Decisions to record

Entries stay in this page and are not submitted to Kay & Co. Download your notes before leaving; the page does not save them.

Healthcare website design showing connected desktop and mobile service and enquiry layouts.
Make the service and next step clear on every screen.
Healthcare website accessibility illustrated by a focus outline, keyboard key, contrast samples and form.
Review keyboard access, contrast and understandable form fields.
Healthcare website testing with desktop and mobile forms, a checklist and success and error states.
Check complete journeys and explain failures clearly.

Further reading

These primary sources provide additional context for the project decisions above.

Related decisions

Turn the brief into a working service

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