Websites & patient experience · Website help · External booking handoffs

Explain appointment details copied into a calendar

A confirmation lets patients add an event to their calendar, but the event title or address differs from the practice's instructions. They may later rely on the calendar alone.

What to change

Check the patient-facing content of the saved event as a separate information item. Use the same appointment and location terms as the confirmed booking.

A worked example

Illustrative example

A saved event names the correct branch and says patients should use their latest appointment confirmation for changes. The practice avoids implying that an old downloaded calendar file updates itself.

How to check the result

Someone using the saved event can identify the appointment and know where to confirm a change.

A mistake to avoid

Do not place unnecessary sensitive service details in a calendar title that may be visible on shared devices or reminders.

Your action checklist

Use these checks to prepare a discussion with your team or supplier. Tick a check when you have recorded the decision or evidence, rather than when a feature has simply been promised.

Decisions to record

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Further reading

These primary sources provide additional context for the project decisions above.

Related decisions

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